Annual General Meeting June 2026

  Fen Ditton Parish Council

 www.fenditton-pc.gov.uk

e.mail:  clerk@fenditton-pc.gov.uk

Tel:  07442768348

All members of the Council are summoned to attend the Annual General Meeting of Fen Ditton Parish Council on Tuesday, 2 June 2026 at 7.00 p.m. The Hangar Marleigh Office for the purposes of considering and resolving the business to be transacted at the meeting as set out in the agenda below. Councillors may observe proceedings remotely and speak at the chair’s discretion, but remote attendance shall not be counted as attendance for the purposes of quorum or voting.

Members of the public are invited to address the meeting between 7.00 p.m. and 7.15 p.m.

Maximillian Huber

Clerk & RFO
1st Floor, The Hangar Building,
2 Jubilee Sq, Cambridge CB5  8UW

AGENDA – June 02062026

LGA 1972 s12 10(2)(b) states that business must be specified on the agenda; therefore the Council cannot lawfully agree any matter that is not on the agenda.  * indicates an agenda item for reporting only

2026/95 To elect a Chairman
2026/96 Open forum for members of the public.
2026/97 To approve the Minutes of the meeting held on 5 May and 7 April 2026.
2026/98 To receive declarations from Councillors as to the disclosable pecuniary and non-pecuniary interests in relation to any items on the agenda.
2026/99 Internal Audit Report:-

(I) To receive and consider the Internal Auditor Report for 2025/2026

(II) To review and approve Section 1 “Annual Governance Statement 2025/2026

of the Annual Governance and Accountability Return

(III) To review and approve Section 2 ‘Accounting Statements 2025/26 of the Annual

Governance and Accountability Return

(IV) To note the dates set for the period of the Exercise of Public rights
2026/100 To approve the Minutes of the meeting held on 5 May and 7 April 2026.salon
2026/101 To elect a vice-chairman.
2026/102 To appoint councillors/representatives to the following responsibilities and appointments:

i. Cemetery

ii. Conservation

iii. Crime and Welfare

iv. Finance

v. Highways and Transport

vi. Website

vii. Newsletter

viii. Planning

ix. Strategic planning

x. Marshalls Consultative Committee

xi. Tree warden

xii. Quy Fen Trust

xiii. Responsible Financial Officer

xiv. Marleigh Community Development Steering Group Representative
2026/103 Clerk’s report and matters arising from the Minutes.

Update on the insurance policy.
Update on bus shelter repairs.
Update on the grant application submitted to the Townlands Trust for pavilion refurbishment.
Proposed date and organisation of the Fireworks event.
Results of the RoSPA play area inspection.
Update on Civil Enforcement Officer patrols for May Bumps.
2026/104 To consider following planning applications and tree works applications

26/01817/HFUL 52 High Street Fen Ditton Cambridgeshire CB5 8ST Single storey front and rear extensions to the existing garage and single storey front extension to the dwelling
26/0441/TTCA Ditton Hall High Street Fen Ditton Cambridgeshire CB5 8ST T1: Yew tree very close to house – Crown reduce by 2.5m to improve shape (a lesser reduction of 1m -1.5m on house side to give clearance from wall and roof but to not over-exaggerate imbalance of crown). Main reduction to include height as well as spread. To avoid further damage caused by squirrels.

 
2026/105 To receive reports from and questions to:

  • County Councillor/s
  • District Councillors
2026/106 Review correspondence received and note any actions arising

None.
2026/107 To approve payments made during the month, accounts for payment, and authorise forthcoming payments:

NEST- Pension-DD Maximilian Huber TBA
NEST- Pension-DD Indira Hui Raha TBA
Clerk Salary – Maximilian Huber TBA
Clerk Salary (Parental Pay) – Indira Hui Raha TBA
Angela’s Cleaning Service Pavilion Cleaning £80.00
SCRIBE Trust £18.00
SCRIBE PC-DD £67.20
Hayden Woodruff Bus shelter cleaning £12.50
Encore Annual Service Charge £2,027.36
Heelis & Lodge Internal Audit Fees £350.00
Unity Trust Bank Service Charge £7.00

 
2026/108 To approve payments made during the month from Equal’s money pre-loaded card:

Ionos 07/05 Office Cloud Services £4.80
Open AI 08/05 Chat GPT £16.67
Asda 10/05 Sim Card Mobile Phone £5.00
Amazon 10/05 IT Equipment £69.33
LS Raspberry PI LTD 11/05 IT Equipment £152.00
Amazon 15/05 IT Equipment £14.97

 
2026/109 To note money received:

08/05/2026 HMRC VAT Reclaim £1,090.25
2026/110
  • Proposal to approve the revised Grant Policy (see Appendix A on website).
2026/111
  • Proposal to approve the Memorial Bench Policy (see Appendix B on website).
2026/112
  • Proposal to install a memorial bench on High Street in line with Policysalonsalon
2026/113 Proposal to approve a new Data Protection Policy (see Appendix C on website).
2026/114 Parish Councillors Committee report(s), (For Information Only)

Newsletter/Website

Cemetery

Crime & Welfare

Highways & Transport

Strategic Planning

Chairman Report
2026/115 To accept notices and matters for the next agenda.

 

 

 

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