Minutes of Meeting November 2024

Is County Council actively managing navigation as national trails are closed as well as a key footpath?

Parish council should take the lead role in informing the residents in Horningsea Road about the road works.

Update on Green End issue?

1. County Councillor/s

The hole in the over bridge (bottom of A10 over A14) is repaired.

GCP plan proposal to move park & ride.

Various greenways are coming forward in stages.

2. District Councillors

Stop & Search taxies to check non-compliance.

Hope to get a budget for Cancer Hospital.

Scamb introduces AI bot called Sam.

Clerk’s report and matters arising from the Minutes.

1. Making an effort to be congenial with SCRIBE.

2. New clerk is added in Unity.

3. Play area repair is completed.

4. Going ahead with tender process for ground maintenance.

5. No update on Cemetery.

6. Facing issue to log in to Gov gateway for VAT Return.

7. Budget None.

8. Bank reconciliation pending.

9. Tree maintenance plan, 5 years rolling plan.

10. No electronic copies of minutes up to 2017 available.

11. Update on Solar Farm meeting none.

12. Cllr Carla has removed the Ivy’s from Church Street wall, roots are well established.

13. Over grown tree in Plough Hill cut by the resident.

14. Clerk will be on leave from 29^th Jan till 28^th Feb 2025.

15. NALC has published an advice note on local government services pay agreement 2024-25.

16. Defibrillator S/N DFS4K-22-6046 may have been used on 19/10/2024, it is a false alarm.

17. Update on 3 Green End issues.

18. Leaflet drop for new councillors completed.

Clerk Salary Sep 2024 £1178.66

Clerk Salary Oct 2024 £1178.66

Commercial Play (Play area repair remaining 70%) £1680.00- Pay after inspection.

MC Garden Maintenance Sep 2024 £1182.00 Pay half and remaining half will be paid after clarification received on poor performance.

Transferred to Equal’s Money Card 16/10/24 £1000.00

Transferred to Equal’s Money Card 7/10/24 £200.00

Lodge & Sons (builders) Limited Repairs churchyard wall (Remaining) £1309.10

SCRIBE £67.20

Hayden Woodruff Cleaning Bus shelter £15

Red Shoes Payroll NIL

Cleanliness Office Cleaning £55.00

CAPALC Training NIL

HMRC PayE £64.82

Co-op (Clerk)) 23/10/24 £0.85

Raspberry Pi (Chair) 18/10/24 £187.00

Co-op (Clerk) 17/10/24 £5.35

Co-op (Bill Missing- Clerk) 09/10/24 £0.95

Cloud Next Annual Subscription (Clerk) 07/10/24 £60.00

For info only

20/02569/COND21B No Objection

20/02569/REM 
 No Objection

20/02569/COND21B No Objection

24/03837/S73 No Objection

23/01939/S73 No Objection

24/03837/S73 – No objection in principle to the proposals and we would agree with the applicants that there is likely to be greater demand for private cars than coaches. Therefore notwithstanding aspirations around active travel, the reality is that the additional car parking spaces will prevent spill over parking onto neighbouring areas and streets.

We do have some concerns with the quality of the submission in terms of consistency of drawings and clarity. There would appear to be some layers on the drawing missing, with some references within the key not actually appearing on the plan. There is also a discrepancy between the number of coach spaces cited in the key, and what is on the drawing.

There is also some ambiguity in terms of the condition stating no less than ‘7 sports pitches’ but the drawing only showing 5. These should be qualified before planning permission is granted tied to the submitted drawing (16-097-SK-352).

Finally whilst Fen Ditton Parish Council has no objection to the principle of flexibility to respond to different demands/rules on pitch size, we would appreciate being consulted on any proposed revisions and would like these to be tied in to any amended consent under this Section 73 application.

23/04935/FUL No Objection

None correspondence received.

Unity bank mandate, amendment is signed by Vince and Charles. Indira –V/S Vince – V/A Charles and Graham – VSA (remains same).Two signatures are necessary to process the payment.

Nation Wide mandate to change contact person name and address in bank account is signed by Vince and Charles.

Nest pension scheme direct debit form signed by Vince and Charles.

Meeting concluded without decision due to time constraint quote from new landscaping contractor to consider it for backlog jobs.

Trust meeting date decision deferred due to unavailability of the councillors.

Offer for a new bench from a villager to commemorate her deceased husband is accepted.

Meeting concluded without decision due to time constraint on weekly grass cutting in the recreation ground cricket outfield from mid of March till mid of Sep every year due to lack to time.

Approve to purchase remaining IT equipment.

It should be noted that no decisions can lawfully be made under this item. LGA 1972 s12 10(2)(b) states that business must be specified, therefore the Council cannot lawfully agree any matter that is not on the agenda.