February 2023 – Draft Minutes

Apologies had been received from Cllr Jones(out of village)

No members of the public were in attendance

The Minutes of the meeting held on 3^rd January, 2023 were approved and signed

The Minutes of the meeting held on 10^th January, 2023 were approved and signed

No declarations were received from Councillors as to the disclosable pecuniary and non-pecuniary interests in relation to any items on the agenda

1. 1. County Councillor

Cllr Bradnam reported on the 20mph scheme applications which would be circulated by the end of February, the repair of potholes and maintenance of roads, work at the Waste recycling plant at Waterbeach,a new mental health well being service for victims of crime.

2. 2. District Councillors

Cllr Hofman reported on the key amnesty campaign to tackle the misuse of council properties, the Oxford-Cambridge partnership, more electric buses, the definitive map submission for the footpath

Cllr Cone reported on the key amnesty; the Newmarket Road consultation, the congestion charge consultation.

Wright Close damaged verges– site meeting requested with SCDC housing officer

High Ditch Road- HGV sign and white lines– e-mails sent to CCC requesting possible actions. Cllr Bradnam agreed to investigate further

Planting of rowan trees on High Street – Cllr Bradnam reported that this will be actioned

Francis Court – repairs to the guttering overhanging the pavement are due to take place w/b 6^th February.

The following payments were approved for payment:

None

Three applications had been received for the two vacancies. A resignation had been received from Laurice Suess resulting in a casual vacancy which needed to be notified to SCDC and proper process followed. It was agreed to defer co-option until this process had taken place.

i. Effectiveness of Internal Audit – circulated and review noted

ii. Risk Assessment – circulated and review noted

iii. Financial Regulations circulated and reviewed. It was noted that proper procedures were not being followed in relation to Financial Regulation 5. The clerk would contact Barclays Bank and Nationwide to ensure that online banking or telephone banking could not be done by a single councillor and that the mandate for signatories was up to date.

iv. Standing Orders – circulated and reviewed. It was agreed that a co-option policy should be drawn up and that when in place ‘ co-option should be in accordance with the Council’s co-option policy be included in Standing Order 8.

It was agreed that the Annual Parish Meeting be held on 16^th May in the Council’s office at Marleigh.

The Lease had been exchanged. The Chairman would obtain the keys. The March meeting would be held in the office and then alternate months.

1. 1. To report on any progress/meetings held

It is understood that the required paper work/licence has not yet been received from Street Works for Lodge & Son to commence the project. It was agreed that the project manager be contacted to ascertain what the issue is and how it can be resolved. Progress is needed by the end of February.

It was agreed that this item be deferred to the March agenda

It was agreed that Cllr Bloomfield and Devine be added as signatories and those who are no longer councillors be removed.

It was agreed that Cllr Jones be delegated to respond to matters as required on behalf of the parish council

Resignation by Laurice Suess

Internet security at the office – information from management of building at Marleigh required Newmarket Road consultation